Continia Document Capture | NaviPartner

These notes cover two Continia Document Capture points that commonly cause confusion when running it alongside NaviPartner.

Recognition of Line setting

When purchase invoices are imported through Continia Document Capture, the Recognition of Line setting on the template card determines whether the individual invoice lines are recognized or whether only the invoice total is captured.

Recognition of Line is configured per template on the Document Capture template card:

Setting	Behaviour
Yes (enabled)	The individual invoice lines are recognized and imported line-by-line, so each line can be posted to its own G/L account, item, or dimension.
No (disabled)	The line area is not recognized. The invoice is imported as a single total line rather than line-by-line.

Important: This applies to EAN/GLN (electronic) invoices as well as scanned documents. If Recognition of Line is set to No, an EAN/GLN invoice that contains multiple lines can still import as one combined total line. If you expect line-level detail but see only a single line, check this setting first.

When Recognition of Line is set to Yes, Document Capture reads the line area and imports each recognized line separately. This lets you post each line to its own account, item, or dimension, match lines against purchase order lines where applicable, and keep line-level detail on the posted purchase document. If lines are still not recognized after enabling the setting, review the template’s line field mapping so the line columns are correctly identified.

Set up Business Central users for approvals

When you add a new Business Central user who needs to approve documents in Continia, creating the user record alone is not the full process. After the user has been created and given the appropriate permissions, complete the following steps:

Export the user. Export the new user to Continia so the account is known to the Continia service. Until the user is exported, they will not be available as an approver.
Send or resend the welcome email. Trigger the welcome email so the user can activate their Continia access. If the user did not receive it — or the link expired — resend it rather than recreating the user.

Note: If a newly created user cannot approve documents, confirm both of these steps were completed. A missing export or an unsent welcome email is the most common reason a valid Business Central user still cannot approve in Continia.