Transfer cash between POS units

Transfer operation between two POS unit payment bins is performed in two steps:

  1. Taking cash out of one POS unit payment bin
  2. Receiving cash into the other POS unit payment bin

To complete the transfer, make sure the prerequisites are met, and follow the provided steps:

Prerequisites

  • Create an in-transit bin with the Bin Type set to a SAFE.

    payment_bins_intransit

  • Create a cash in-transit account in the Chart of Accounts.

  • Create a new POS menu button on both source and target POS unit, and attach the BIN_TRANSFER action to them.

    • The bin transfer button on the source POS should have the Transfer Out parameter attached to it.
    • The button on the target POS should have the Transfer In parameter attached to it.

  • Link the cash in-transit account to the in-transit POS payment bin in the POS Posting Setup.

    chart_account_intransit

  • Populate the options in the Bin Transfer panel of the POS End of Day/Bin Tr. Profile Card.

    eod_intransit

    In the Transfer Out section, you need to reference the IN-TRANSIT bin. and in the Transfer Out section, you need to enable Require Journal for Trans. INs to receive a journal from the source POS payment bin. When you receive the cash, you need to validate the transfer journal - there’s no need to type in the details of the transfer received from the source POS unit bin.

Procedure - Source POS

  1. Open the POS which you’re going to transfer the cash out of (the source POS unit).
  2. Press the button that has the Transfer Out parameter attached to it.
    A new window is displayed.
  3. Populate the details on the bin transfer screen - select the in-transit POS payment bin in the Move to Bin No. field.

transfer_to_intransfer

  1. When you’re done with setting this section up, Finalize and Complete the bin transfer.
    A POS entry transaction line is created and posted. The corresponding G/L entries are created.

    posted_bin_transfer

    The cash is transferred from the POS unit payment bin/cash account into the in-transit payment bin/cash in-transit account. Follow the steps in the procedure below to receive the cash on the target POS unit.

Procedure - Target POS

  1. Open the POS which you are going to transfer the cash from.
  2. Press the button that has the Transfer In.
    A new window is displayed.
  3. Press Get Transfer Jnl. Line, and select the available bin.
  4. Finalize and Complete the bin transfer.
    A POS entry transaction line is created and posted.
    The corresponding G/L entries are created.

posted_bin_transfer

See also

← Start the day in POS
Transfer cash with the POS Payment Bin Transfer Journal →