POS Deferral Posting

For any Membership that is sold as an Item and needs to be posted on a deferral basis, a Default Deferral Template must be specified on the Item card. The Deferral Template defines how deferral amounts are distributed across accounting periods and determines the posting date for each transaction segment. The key difference between regular items and memberships is that memberships have a validity period (from Valid From Date to Valid Until Date), which directly influences the deferral posting schedule. In contrast, regular items follow the Deferral Template strictly, without regard to any validity period.

Deferral Posting Logic #

When a new Membership is created and posted, the deferral posting period is determined based on the membership’s activation date (Valid From Date) and the number of periods defined in the selected Deferral Template.
After a POS Entry document is posted, a corresponding Deferral Schedule can be viewed.
This schedule clearly shows how the sale is distributed across accounting periods.This schedule clearly shows how the sale is distributed across accounting periods.

POS Deferral Posting vs. Standard MS Deferral Posting #

The key distinction between Standard Microsoft Deferral Posting and POS Deferral Posting is in how the deferral amounts are calculated. In the POS environment, the Deferral Schedule is generated automatically during posting, provided that a Default Deferral Template is defined.
The POS posting algorithm distinguishes between the following membership transaction types:

• New
• Upgrade
• Regret
• Cancel

No additional user setup is required to post any of these transaction types, however, the posting logic differs for each case:

New Membership #

The deferral schedule is created based on the membership’s Valid From Date and follows the periods defined in the Default Deferral Template.

Membership Regret #

The deferral schedule for a Regret transaction mirrors the schedule of the original Membership Entry that the regret refers to.

Membership Upgrade #

The deferral schedule for an Upgrade is distributed between the upgrade date (new Valid From Date) and the original Valid Until Date (the end date before the upgrade).

Membership Cancel #

The deferral schedule for a Cancellation is distributed between the new Valid Until Date (the date when the membership becomes inactive after cancellation) and the original Valid Until Date (the end date before cancellation).

Compressed vs. Uncompressed Deferral Posting   #

POS Posting allows you to control whether transactions are compressed or uncompressed during posting. This is configured in the POS Posting Profile card under the field G/L Posting Compression.
Different compression types can be selected depending on how you want transactions to appear in the General Ledger either as detailed (uncompressed) or summarized (compressed) entries.